Tuesday, July 16, 2013

 

 

5:30 p.m.

 

 

SPECIAL MEETING

 

 

Council Hearing Room

990 Palm Street

 

 

CALL TO ORDER:              Mayor Jan Marx

 

ROLL CALL:                        Council Members John Ashbaugh, Dan Carpenter, Carlyn Christianson, Vice Mayor Kathy Smith, and Mayor Jan Marx

 

PUBLIC COMMENT ON CLOSED SESSION ITEM

 

 

CLOSED SESSION

 

 

 

CONFERENCE REGARDING PROPERTY NEGOTIATIONS

Pursuant to Government Code § 54956.8

Property:                                                        APN’s 053-161-014 and 053-141-013

Property Owner negotiator:                        KFK Family Trusts, Wayne Longcrier, Trustee

 

 

Property:                                                        APN 053-151-016

Property Owner Negotiator:                        BP West Coast Products LLC

 

City of San Luis Obispo Negotiators:       Tim Bochum, Peggy Mandeville, J. Christine Dietrick, Andrea s. Visveshwara, Cathy Springford of Hamner, Jewell & Associates

 

Negotiations:                                                Provide direction to City negotiators regarding price and terms of payment

 

 

 Adjourn to Regular Meeting of July, 16, 2013

 

 

6:00 p.m.

 

REGULAR MEETING

 

Council Chamber

990 Palm Street

 

 

CALL TO ORDER:              Mayor Jan Marx

 

ROLL CALL:                        Council Members John Ashbaugh, Dan Carpenter, Carlyn Christianson, Vice Mayor Kathy Smith, and Mayor Jan Marx

 

PLEDGE OF ALLEGIANCE: Council Member Christianson          

 

REPORT FROM CLOSED SESSION - (DIETRICK)

 

 

PRESENTATIONS

 

 

PROCLAMATION – CHILDREN’S BILL OF RIGHTS – (MARX – 5 MINUTES)

 

PROCLAMATION – HONORING THE LIFE OF ROD LEVIN – (MARX – 5 MINUTES)

 

 

PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA (not to exceed 15 minutes total)

The Council welcomes your input.  You may address the Council by completing a speaker slip and giving it to the City Clerk prior to the meeting.  At this time, you may address the Council on items that are not on the agenda.  Time limit is three minutes.  State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (Gov. Code Sec. 54954.2).  Staff may be asked to follow up on such items.  Staff reports and other written documentation relating to each item referred to on this agenda are on file in the City Clerk’s Office in Room 4 of City Hall.

 

 

 

CONSENT AGENDA

A member of the public may request the Council to pull an item for discussion. Pulled items shall be heard at the close of the Consent Agenda unless a majority of the Council chooses another time. The public may comment on any and all items on the Consent Agenda within the three minute time limit.

 

 

C1.      FY 2013-16 ANIMAL CARE AND CONTROL SERVICES CONTRACT WITH THE COUNTY OF SAN LUIS OBISPO. (GESELL)

 

RECOMMENDATION: 1)  Approve a three-year contract with the County of San Luis Obispo for the continued provision of Animal Care and Control Services from July 1, 2013 to June 30, 2016 in the amount of $113,188 for the first year, with annual adjustments thereafter.  2)  Authorize the Mayor to execute the contract. 

 

C2.      CONSIDERATION OF 2012 PROGRAM YEAR COMMUNITY DEVELOPMENT BLOCK GRANT (cdbg) FUNDING REallocation. (JOHNSON/COREY)

 

RECOMMENDATION:  As recommended by the Human Relations Commission (HRC), adopt a resolution to approve reallocation for $95,000 of 2012 CDBG Program Year funds.

 

 

C3.      GRANT FUNDED BROAD STREET TRAFFIC SIGNAL CONVERSION, SPECIFICATION NO. 90875.  (GRIGSBY/HUDSON/CRISP)

 

RECOMMENDATION: 1)  Approve plans and specifications for the grant funded Broad Street Traffic Signal Conversion Project, Specification No. 90875, and authorize staff to advertise for bids.  2)  Authorize City Manager to award a contract for the Broad Street Traffic Signal Conversion Project, Specification No. 90875, if the lowest responsible bid is within the Engineer’s Estimate of $210,000.  3)  Authorize a sole source contract award to Iteris in the amount of $131,015.92 to procure equipment and configure systems for an upgrade to the City’s Traffic Signal Vehicle Detection System along the Broad Street corridor as a part of the Broad Street Traffic Signal Conversion Project, Specification No. 90875. 4)  Appropriate $238,700 in additional State Highway Account (SHA) grant funding in support of equipment acquisition and construction of the Broad Street Traffic Signal Conversion Project, Specification No. 90875.

 

 

C4.      WATER RECLAMATION FACILITY ENERGY EFFICIENCY PROJECT - COMPLETION OF DESIGN.  (MATTINGLY/HIX)

 

RECOMMENDATION: 1)  Approve the completion of the design for the Water Reclamation Facility Energy Efficiency Project at a cost of $517,000;  2)  Authorize the City Manager to execute a Work Order to complete the project design, subject to contract review and approval as to form by the City Attorney; and  3)  Approve the  transfer of $517,000.000 into the design phase of the Water Reclamation Facility energy efficiency project account from the sewer fund working capital.

 

  

C5.      BIENNIAL REVIEW OF ADVISORY BODY BYLAWS.   (DIETRICK/KENNEDY GRIMES)

 

RECOMMENDATION: 1)  Adopt a resolution amending various City advisory body bylaws incorporating amendments recommended by the respective advisory body, as well as by staff.  2)  Adopt the July 2013 Advisory Body Handbook.

 

  

C6.      AMEND SCOPE OF WORK WITH JOHNSON AVIATION TO PROVIDE TECHNICAL ASSISTANCE with AIRPORT LAND USE PLAN CHAPTER OF LAND USE ELEMENT UPDATE.  (JOHNSON/MURRY)

 

RECOMMENDATION:  Authorize an increase in the scope of work and a contract amendment in an amount not to exceed $80,000 under an existing agreement with Johnson Aviation in order to provide technical assistance with preparing an Airport Land Use Plan chapter of the Land Use Element as part of the General Plan Update.

  

 

C7.      RETROSPECTIVE DEPOSIT PAYMENT AND PAYMENT PLAN.    (IRONS/PADILLA)

 

RECOMMENDATION: 1)  Accept a credit in the amount of $452,294 from the California Joint Powers Insurance Authority (CJPIA).  2)  Authorize an initial payment of $1,096,378 to the CJPIA for the retrospective deposit balance due July 2013.  3)  Direct staff to notify the CJPIA of the City’s intent to participate in a five installment payment plan with a fee of 1.990% on the remaining retrospective deposit balance.

 

  

C8.      Tait Communications - Radio System MAINTENANCE AND Support contract.  (PADILLA/GUARDADO)

 

RECOMMENDATION: 1) Approve an agreement with Tait Communication, for a two-year radio system maintenance services contract in the amount of $52,736.00.  2)  Authorize the City Manager to execute the maintenance and support agreement with Tait Communications.

 

 

 C9.      APPROVAL OF THE FINAL MAP AND ACCEPTANCE OF SUBDIVISION IMPROVEMENTS FOR TRACT 2943 PHASE 1, 151 SUBURBAN ROAD (TR 74-07).  (GRIGSBY/HANNULA/DOSTALEK)

 

RECOMMENDATION:  1) Adopt a resolution approving the Final Map for Tract 2943 Phase 1, 151 Suburban Road; and 2) Adopt a resolution accepting the public improvements and certifying completion of the required private subdivision improvements for Tract 2943 Phase 1, 151 Suburban Road.

  

 

PUBLIC HEARINGS

 

 

 

PH1.   REVIEW OF MOBILE FOOD VENDOR ORDINANCE.   (JOHNSON/DAVIDSON)

 

RECOMMENDATION: Continue review of draft ordinance to a date uncertain to accommodate further ordinance revisions.

 

PH2.   A RESOLUTION OF NECESSITY TO AUTHORIZE THE USE OF EMINENT DOMAIN TO ACQUIRE A TEMPORARY CONSTRUCTION EASEMENT IN APN: 053-151-016 FOR CONSTRUCTION OF THE LOS OSOS VALLEY ROAD-HIGHWAY 101 INTERCHANGE PROJECT, SPECIFICATION NO. 99821, AND CEQA FINDINGS.  (GRIGSBY/DIETRICK/MANDEVILLE/VISVESHWARA – 30 MINUTES)

 

RECOMMENDATION: 1) Adopt the proposed Resolution of Necessity (Attachment 1) to acquire the Temporary Construction Easement through eminent domain and make findings that the proposed acquisition of property was analyzed in the adopted Mitigated Negative Declaration for the project.  2)  Authorize the expenditure of $50,000 from the project account for legal counsel, continued real estate services from Hamner, Jewell & Associates, the City’s approved on-call right-of-way agents, continued appraisal services from Schenberger, Taylor, McCormick and Jecker, and continued engineering services from Dokken Engineering for the purposes of commencing eminent domain litigation and obtaining an order of possession. 3)  Authorize the deposit of probable compensation in the amount of $15,500 from the project account to the State of California as set forth in California Civil Procedure Code section 1255.010, et seq. for eminent domain.

 

  

 

BUSINESS ITEMS

 

 

B1.      LOCAL REVENUE MEASURE ADVISORY COMMITTEE.  (LICHTIG/CODRON – 30 MINUTES)

 

RECOMMENDATION:  1) Adopt a resolution establishing the Local Revenue Measure Advisory Committee; and 2) Authorize the City Manager to execute a contract with FM3 in an amount not to exceed $30,000 for research services including the conduct a new scientific public opinion survey.

 

 

 

COUNCIL LIAISON REPORTS (not to exceed 15 minutes)

Council Members report on conferences or other City activities.  Time limit—3 minutes.

 

COMMUNICATIONS (not to exceed 15 minutes)

At this time, any Council Member or the City Manager may ask a question for clarification, make an announcement, or report briefly on his or her activities.  In addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter, or take action to direct staff to place a matter of business on a future agenda. (Gov. Code Sec. 54954.2)

 

 

ADJOURN.

 

   City Council regular meetings are televised live on Charter Channel 20.  The City of San Luis Obispo is committed to including the disabled in all of its services, programs, and activities.  Telecommunications Device for the Deaf (805) 781-7107.  Please speak to the City Clerk prior to the meeting if you require a hearing amplification device.  For more agenda information, call 781-7100.

 

 

Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk’s office located at 990 Palm Street, San Luis Obispo, during normal business hours. 

POSTING STATEMENT:  I, Maeve Kennedy Grimes, City Clerk, do hereby certify that on   July 9, 2013, by 5:00 p.m., a true and correct copy of this agenda was posted on the bulletin board outside City Hall, 990 Palm Street, San Luis Obispo, CA.   Internet access to agendas and related material is available prior to Council Meetings at www.slocity.org.