The accounting program coordinates preparation of the Citys budget, issues
financial reports, and administers the disbursement of City funds in accordance with
adopted fiscal policies and internal control procedures.
- Developing and implementing effective
and efficient financial planning, reporting, and accounting systems that help the
operating departments achieve their objectives.
- Providing quality customer service.
- Protecting the Citys resources
from unauthorized use.
- Financial planning and reporting.
Coordinating preparation of the two-year financial plan and annual budgets; preparing the
comprehensive annual financial report (CAFR); coordinating annual and special audits;
preparing annual State Controllers Reports; issuing interim financial
reports on the
Citys fiscal and budgetary status; preparing the cost allocation plan; calculating
the annual appropriation limit; and maintaining online access of financial information to
department fiscal officers and other City system users.
- Payroll. Processing the
Citys employee payroll; filing monthly and annual reports with taxing authorities
and regulatory agencies; coordinating employee benefit coverage and reporting with the
Human Resources Department; processing payments for insurance benefits and withheld taxes;
and providing payroll statistics to various departments and agencies.
- Accounts payable.
Processing the Citys accounts payable and issuing checks to vendors; filing annual
reports required by regulatory agencies; reviewing internal controls and adhering to
established payable procedures; maintaining vendor and encumbrance files;and reviewing
contract pay estimates.
- General accounting services and
policies. Maintaining the general ledger system and chart of accounts; preparing
daily cash deposits and reports; reconciling monthly bank statements; providing accounting
services to various trusts and government agencies, including the Central Coast Cities Self
Insurance Fund; establishing accounting and purchasing policy systems and practices;
coordinating cooperative purchasing opportunities; reviewing contract documents for
compliance with City purchasing policies; administering the Citys real and personal
property management systems; coordinating Federal Emergency Management Agency/Office
of Emergency Services disaster cost recovery activities;
reviewing claims to recover the cost of providing state-mandated services (SB90);
and maintaining historical records of the Citys financial performance.
- Support services.
Processing and distributing interdepartmental and U.S. mail; administering formal bids for
purchases of supplies, equipment and services (placing bid notices, opening bids,
reviewing insurance endorsements, coordinating contract execution,
and monitoring insurance
after bid award); and inventorying and ordering copier/printer paper supplies.